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SECTION: Bylaws NUMBER: 210 EFFECTIVE DATE: 01-13-04 PAGE: 1 of 6

NAME: This organization shall be called “The Board of Trustees of the Geauga County Public Library” existing by virtue of the provision of Chapter 3375.19 of the Laws of the State of Ohio, and exercising the powers and authority and assuming the responsibilities delegated to it under the said statute. OFFICERS: Officers of the board shall be President, Vice-President, Secretary. Officers shall serve a term of one year from the organizational meeting at which they are elected and until their successors are duly elected the following year at the organizational meeting. The nominating committee shall present candidates for these offices at the December meeting at which time nominations will be accepted from the floor and nominations will then be closed. Officers of the Board shall be elected at the January meeting. The clerk treasurer will swear into office the President, Vice President, and Secretary upon their election. The clerk treasurer and deputy clerk treasurer upon their appointment will be sworn into office by the President of the Board. The President shall preside at all meetings of the Board, appoint all committees, certify all bills approved by the Board, authorize all calls for any special meetings, execute all documents authorized by the Board, serve as an ex-officio voting member of all committees and generally perform the duties of a presiding officer. In the absence of the President from a board meeting or due to the disability of the President or vacancy in that office, the Vice-President shall preside and assume and perform all the duties and functions of the President. The Secretary of the Board shall keep a true and accurate account of all proceedings of the board meetings and shall perform such other duties as are generally associated with that office. Back to Top

SECTION: Bylaws NUMBER: 210 EFFECTIVE DATE: 01-13-04 PAGE: 2 of 6

COMMITTEES: The following Standing Committees shall be appointed by the President or following the organizational meeting. Audit Committee Board Development/Community Relations Budget/Capital Planning/Facilities Personnel Planning Policy Special committees for the study and investigation of special problems may be appointed by the President, such committees to serve until the completion of the work for which they are appointed. Non-Library Board members may also be asked to serve on special committees as appropriate. No committee will have other than advisory powers unless, by suitable action of the board, it is granted specific power to act. STAFF: APPOINTMENT Director At each annual organizational meeting, the Board shall appoint a qualified Library Director who shall serve at the pleasure of the Board. Salary and benefits shall be adopted at the organizational meeting. Assistant Director At each annual organizational meeting, upon recommendation of the Library Director, the Board shall appoint a qualified Assistant Library Director who shall serve at the pleasure of the Board. salary and benefits shall be adopted at the organizational meeting. Clerk-Treasurer At each annual organizational meeting, the Board shall appoint a qualified Clerk-Treasurer who shall serve at the pleasure of the Board. Salary, bond and benefits shall be adopted at the organizational meeting. Back to Top

SECTION: Bylaws NUMBER: 210 EFFECTIVE DATE: 01-13-04 PAGE: 3 of 6

At each annual organizational meeting, upon recommendation of the Clerk-Treasurer, the Board shall appoint one or more qualified Deputy Clerk-Treasurer (s). A Deputy Clerk-Treasurer is directly supervised by the Clerk Treasurer, but has regular library staff member status. The Deputy Clerk Treasurer (s) is/are appointed annually by the Library Board. The Deputy Clerk-Treasurer is generally a regular library employee, but may be an administrative staff member or part time employee. EMPLOYEES The Director shall appoint all employees subject to the approval of the Board, shall specify duties of the employees, and shall be responsible for proper direction and supervision of the staff. DUTIES The Director is the chief executive officer of the Library; is responsible for all aspects of the administration of Board policy including the preparation of the annual budget; representation of the Library at the annual budget hearings; the care and maintenance of library facilities; provision of public service, and for the general operation of the library under the financial conditions set forth in the annual appropriation resolution. At the direction of, or in the absence of the Director, the Assistant Director shall assume any or all duties and functions of the Director. The Clerk-Treasurer is the Treasurer of all library funds as prescribed by statute, shall disburse funds as authorized by the Board, shall provide to the Director and/or Library Board financial reports as directed, shall assist the Director in the preparation of the budget, and shall assist the Director in the presentation of the budget at the annual budget hearings. The Clerk-Treasurer shall have custody of the minutes and other records of the Board and shall make them accessible to the public as prescribed by law. Back to Top

SECTION: Bylaws NUMBER: 210 EFFECTIVE DATE: 01-13-04 PAGE: 4 of 6

MEETINGS: All meetings of the Geauga County Public Library are open to the public. The regular monthly meeting of the Library Board shall be held on the second Tuesday of each month at 4:00 p.m. on a rotation basis at all library facilities. Dates and locations of regular monthly meetings may be changed with consent of the Board. The annual organizational meeting shall be for the purpose of the election of officers, the adoption of the annual appropriation resolution, and the appointment of the Clerk-Treasurer, Deputy Clerk-Treasurer, Director, and Assistant Director. Bond shall be set for the Clerk-Treasurer and Deputy Clerk-Treasurer and other appropriate personnel at each annual organizational meeting. This meeting shall be held at the time of the regularly scheduled January meeting. Special meetings may be called by the President, or upon written request of three members. Only business stated in the call for meeting may be transacted at the meeting. In the case of special meeting, notice to each Board Member shall be set forth in the minutes. Notice shall be given 48 hours in advance to each Board Member. CONDUCT OF MEETINGS: Proceedings of all meetings shall be governed by Robert’s Rules of Order. Back to Top

SECTION: Bylaws NUMBER: 210 EFFECTIVE DATE: 01-13-04 PAGE: 5 of 6

ORDER OF BUSINESS: The order of business at the regular meetings shall be as follows, and will be covered in sequence shown as far as circumstances will permit. Call to Order Roll Call Approval of Minutes Communications Approval of Agenda Clerk-Treasurer’s Report Director’s Report Assistant Director’s Report Reports of Committees Unfinished Business New Business Board Development Foundation Comments from the Public Adjourn QUORUM: A quorum for the transaction of business shall consist of a simple majority of the members of the Board. GENERAL: An affirmative vote of the majority of all members of the Board present at the time shall be necessary to approve any action before the Board. The President may vote upon and may move or second a proposal before the Board. Any rule or resolution of the Board, whether contained in these by-laws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken only at a meeting at which two-thirds of the members of the Board shall be present and two-thirds of those present shall so approve. Back to Top

SECTION: Bylaws NUMBER: 210 EFFECTIVE DATE: 01-13-04 PAGE: 6 of 6

AMENDMENTS: The By-Laws may be amended by the majority vote of all members of the Board provided written notice of the proposed amendment shall have been mailed to all members at least ten days prior to the meeting at which such action is proposed. Adopted January 13, 2004 Back to Top